The first bilingual Chinese-English Toastmasters group in San Francisco
The purpose of the General Evaluator is to guide the members through an evaluation of the meeting. With the help of your evaluation team, you will offer your opinions on the strengths of the club and the areas where the club can improve the quality of our meetings.
Before the Meeting
As general evaluator, you are responsible for facilitating the evaluation process. In preparation for the meeting you should contact all the participants that you are responsible for introducing (a formal introduction such as the Toastmaster would give is not necessary to introduce these participants). Review the sections of this guide for the various roles of the meeting that you will be evaluating. Prepare a brief explanation of evaluations.
At the Meeting
Your duties at the meeting include:
During the meeting, you must be attentive. Your role is to be a active observer of the meeting. You gather information on the performance of the members during the meeting. Your job includes listening and observing during the meeting and explaining the purpose of evaluations in the Toastmasters program.
The job of an evaluator is not as easy as it might seem. Your job is to deliver your opinions on the performance of members in their various roles in a toastmaster meeting butfirst and foremost on the Evaluations provided by the speech evaluators. These evaluations must be constructive and positive in nature. Your responsibility is to outline the strengths of members’ performances. You must also point out areas where members could improve their skills.
Let your evaluation team make your job easier. Do not waste effort covering ground they have already covered. Your comments should be short and to the point. Observe the time restrictions as they are outlined on the agenda. You should do everything possible to keep the meeting running on schedule. Your comments may be short if your program is running behind schedule. If this is the situation, focus on the important comments you wish to make and end as close as you possibly can to the schedule. If the meeting is running behind schedule, you may want to focus on areas the club can work on to ensure the program is running on time.
Treat the role of general evaluator as a learning experience for yourself as well as for the club. It gives you an opportunity to practice your listening skills. It allows you to learn more because of increasing your listening skills. This is an extremely important portion of the Toastmasters program.