San Francisco Mandarin English Toastmasters (旧金山中英双语演讲会)

The first bilingual Chinese-English Toastmasters group in San Francisco

Toastmaster Meeting Roles: A Summary

If you’ve been chosen to fill one of the roles below, please click on the name of the role for a detailed description of your assignment. If you have any questions, please contact the officers at

Meeting Roles Responsibilities 
Toastmaster The main duty of the Toastmaster is to act as a genial host and conduct the entire program, including introducing participants. If the Toastmaster does not perform the duties well, an entire meeting can end in failure. For obvious reasons, this task is not usually assigned to a member until he or she is quite familiar with the Club and its procedures. Program participants should be introduced in a way that excites the audience and motivates them to listen. The Toastmaster creates an atmosphere of interest, expectation, and receptivity.
Speaker A major portion of each meeting is centered around three or more speakers. Their speeches are prepared based on manual project objectives and should last from five to seven minutes for projects in the basic Communication and Leadership Program manual and eight or more minutes, depending on the assignment, for projects in the Advanced Communication and Leadership Program manuals.
Preparation is essential to success when you are the speaker.
Evaluator The purpose of the evaluation is to help the speaker become less self-conscious and a better speaker. This requires that you be fully aware of the speaker’s skill level, habits, and mannerisms, as well as his or her progress to date. If the speaker uses a technique or some gesture that receives a good response from the audience, tell the speaker so he or she will be encouraged to use it again.
General Evaluator The general evaluator is just what the name implies — an evaluator of anything and everything that takes place throughout the meeting. The responsibilities are large, but so are the rewards. The general evaluator is responsible to the Toastmaster who will introduce you. At the conclusion of the evaluation segment of the meeting, you will return control to him or her. You are responsible for the evaluation team, which consists of the timer, grammarian, ah counter, and table topics evaluator, if your club has one. The usual procedure is to have one evaluator for each major speaker, but this is not necessary. You are free to set up any procedure you wish, but each evaluation should be brief, yet complete. Methods for conducting the evaluation sessions are limitless. Review the Effective Speech Evaluation manual for ideas.
Table Topics Master (usually one in English and one in Mandarin) The Toastmasters program has a tradition — every member speaks at a meeting. The table topics session is that portion of the meeting which ensures this tradition. The purpose of this period is to have members “think on their feet” and speak for a minute or so. The Table Topics Master prepares and presents topics.  Originality is encouraged as much as possible.  Each speaker may be given an individual subject or a choice of subjects may be presented from which the members can draw at random.
Grammarian (English) Being grammarian is truly an exercise in expanding your listening skills. You have two basic responsibilities: first, to introduce new words to members, and second, to comment on the use of English during the course of the meeting.
Tone Master (Mandarin) There are 4 tones in Mandarin.  As Tone Master, your role is to help people who are learning Mandarin correct mistakes they may make with their tones or pronunciation, as well as to point out cases in which words are misused.
Ah Counter As Ah-Counter, you will be counting filler words (i.e., “um,” “ah,” “you know” “这个“ ”那个“) for every speaker except guests.Give your report at the end of the meeting, when called on by the Master Evaluator. It may be helpful to call members’ attention to specific fillers they tend to use, but it is not necessary to count each different word separately.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )


Connecting to %s

%d bloggers like this: